A tech company needed to relocate 32 delegates from Tel Aviv to a three-day conference in Sharm El Sheikh. Below is the step-by-step logistics plan we executed, using our Tel Aviv → Sharm private transfer service.
Group Profile & Requirements
Headcount & Gear
- 28 staff + 4 executives
- 14 suitcases, 6 roll-up stands, 2 equipment crates
Timing
- Departure window: 06:00–06:30 (weekday)
- Arrival deadline at hotel: 14:30 same day
Comfort & Branding
- Need onboard Wi-Fi, branded head-rest covers, cold drinks
Vehicle Mix & Seating Plan
| Vehicle Type | Qty | Seats | Purpose |
|---|---|---|---|
| VIP Minibus (16 seats) | 2 | 32 pax | Main passenger load |
| Mercedes-Benz Sprinter (cargo) | 1 | — | Baggage & expo gear |
| Executive Sedan | 1 | 3 | C-level fast-track car |
Full fleet options listed on Israel → Sharm overview.
Timeline & Milestones
| Time (IDT) | Action |
|---|---|
| 05:15 | Vehicles arrive at HQ; luggage scan |
| 06:10 | Convoy departs Tel Aviv |
| 10:20 | Arrive Taba Border; priority lane |
| 11:05 | Egyptian vehicles takeover |
| 13:45 | Hotel check-in, Sharm El Sheikh |
Total door-to-door: 7 h 35 m
Border Handling & Paperwork
- Exit tax prepaid online → no queue
- Sinai visa collected in bulk by our liaison
- Gear manifest stamped in 12 min
For stricter timelines we offer the Emergency Evacuation package (adds armoured escort + 30-min dispatch).
Cost Breakdown (USD)
| Item | Amount | Cost/Delegate |
|---|---|---|
| Vehicles & drivers | $2 980 | $93 |
| Border fees | $970 | $30 |
| On-board catering | $240 | $7 |
| Total | $4 190 | $130 |
Client Feedback
“Flawless execution; the Wi-Fi never dropped, and all 32 of us cleared Taba in under 25 minutes.”
— Logistics Lead, NexaTech 2025 Summit
Plan Your Own Group Transfer
- Groups 8–50 passengers
- Multi-city pick-ups (Herzliya, Netanya, Haifa)
- Optional return leg or Sharm city shuttle
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